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Manager, Planning & Contracts

Req #: 1800682
Location: Summit, NJ US
Job Category: Facilities
Work Location: 556 Morris Avenue CELSUMWEST 07901
Organization: Celgene Corporation
Schedule: 40
Employee Status: Full time
Job Type: Regular
Job Level:
Other Locations:US- NJ- Summit West


Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health.  We value our passion for patients, ​quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

Planning and Contract Manager

Summit, NJ

Purpose of the Position:

The GPDO Planning and Contract Manager supports the successful operation of the GMP facility, laboratory and business functions at multi‐use sites through interaction with internal customers and external service providers.  The incumbent in this role, will lead a team of coordinators (schedulers) who plan and oversee both planned and on demand work related to both GMP and non GMP laboratory and process equipment.  The incumbent will also be responsible for the inventory management of equipment, the development, maintenance, preventative maintenance contracts (PM’s) and presentation of departmental metrics and KPIs.  The incumbent will interact directly with end user groups to seek feedback and update groups on progress, and to ensure successful operation of the group.  With little or no direction, this individual carries out routine tasks and functions.  The individual works collaboratively with their immediate supervisor, team members and internal and external customers to achieve team goals and uses informal leadership opportunities and effective communication to influence team direction and continue to build trust and value.

Essential Functions:

Management Responsibilities:

Interview and hire internal and / or external personnel to fill necessary roles.

Provide direction to internal and external team members.

Manage the workload of team members to ensure appropriate work life balance.

Delegate, develop and motivate direct and contract reports.

Set departmental and individual goals. 

Deliver personnel performance reviews.

Ensure team members are appropriately trained for duties being performed. 

Assist in the preparation of departmental operational expense and capital budgets.  Justify and work within approved headcount.

Promote and ensure the safety of all team members and adherence to site EHS procedures and guidelines.

Ensure the team is in full compliance with local, site and global Celgene policies and procedures.

Scheduling Responsibilities

Work with equipment operations team to plan and schedule routine equipment calibrations, preventative maintenance and requalification activities.

Oversee a team that will serve as the first point of contact for any on demand work orders generated by GPDO team members.

Field any on demand work requests.  Assess priority and assign and respond as needed.

Work with equipment operations team to schedule and prioritize all on demand equipment work orders.

Interface with OEM (Original Equipment Manufacturer) to schedule routine and on demand work requests, to request spare parts and expedite services as required.

Confirm that incoming vendors are appropriately trained for work that is being performed.

Escort vendors on site as needed to facilitate completion of work.    

Future state – work with delivery team to schedule purchase, install, commissioning and qualification of new equipment and facilities.

Departmental Metrics / KPI’s

Work with departmental leaders to create new departmental metrics and KPI’s to track team and equipment performance.

Maintain and update metrics on a monthly basis.

Track and provide monthly and quarterly reports.

Analyze metrics and highlight areas for continuous improvement.

Deliver presentations and updates to internal team, and external customer groups to ensure all members are adequately informed of team performance.

Inventory Management Maintain site inventory management system (Blue Mountain RAM). Ensure all existing assets are appropriately captured in the system and have all necessary information entered. Ensure all new equipment and systems are entered into the system. Ensure system is updated as calibration, maintenance, qualification and requalification activities are performed. Analyze equipment use and performance to determine best use of systems.

Service Contract Support Assist with the management of Vendor service contracts to support equipment and systems. Provide feedback to departmental leadership on vendor performance and needs.   

Customer Interaction Meet with scientists and end users on a regular basis to gather feedback on team performance, and to ensure that the team is informed of upcoming projects, changes, and needs. May be called upon to present at functional group staff meetings to educate and inform our customer. Walk laboratory and processing areas to physically check on systems and progress.   

Required CompetenciesKnowledge, Skills, and Abilities:

Knowledge, Skills & Abilities:

  • Advanced knowledge of cGMP, GXP, GAMP, SDLC regulations, including 21CFR part 11, computer systems validation requirements and good documentation practices.
  • Advanced knowledge of pharmaceutical, manufacturing and laboratory systems and equipment. 
  • Ability to develop, delegate and motivate others including direct and indirect reports.
  • Strong financial acumen.
  • Solid understanding of scheduling fundamentals, execution and cost control. 
  • Strong written and verbal communication skills.  
  • Excellent interpersonal skills with experience dealing with a diverse workforce.
  • Strong multi‐tasking ability in conjunction with proven organizational skills.  Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Ability to effectively manage multiple tasks and activities simultaneously.
  • Strong presentation development and delivery skills.
  • Highly proficient computer skills in Microsoft Office Suite – Word, Excel, PowerPoint and Outlook with extensive background in database systems. Innate ability to learn new software, such as corporate intranet and enterprise business.
  • Working knowledge of scheduling software and systems, and inventory management systems, mainly Blue Mountain RAM.
  • Working knowledge of enterprise business systems such as Oracle or SAP.
  • Ability to create and analyze meaningful metrics. 


  • Professional Knowledge
  • Problem Solving
  • Team Player / Building Relationships
  • Multi‐tasking
  • Customer Focus
  • Action and detail oriented
  • Active Listening

Education & Experience:

  • BS degree in a science related discipline preferred.
  • 5 years of maintenance coordinating / planning experience, preferably in a laboratory environment.
  • 10 years experience in the pharmaceutical industry.

Working Conditions:

Physical / Mental Demands:

· Occasional stooping, bending, stretching, pushing, pulling, reaching and/or lifting up to 25lbs

· Ability to sit, stand, walk and move within workspace for extended periods

· Ability to perform repetitive tasks including hand to finger manipulations, grasping, pushing and pulling.

Environmental Conditions:

· Primarily office environment, but will be required to enter laboratory or GMP process areas donning proper gowning / lab coats or PPE such as safety glasses and shoes.

· Ability to work safely and effectively when working alone, or working with others.

Celgene is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Celgene complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must have authorization to work for Celgene in the U.S.
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Celgene is a global biopharmaceutical company committed to improving the lives of patients worldwide. At Celgene, we seek to deliver truly innovative and life-changing treatments for our patients.

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