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Sr. Administrative Assistant, I&I (Contract)

Req #: 1700908
Location: Mississauga, ON CA
Job Category: Administrative Support
Work Location: 6755 Mississauga Road Suite 600 MISSISSAUG L5N 7Y2
Organization: Celgene Inc.
Schedule: 40
Shift:
Employee Status: Full time
Job Type: Fixed Term
Job Level:
Travel:
Other Locations:Canada- ON- Mississauga

Description

Celgene is a global biopharmaceutical company leading the way in medical innovation to help patients live longer, better lives. Our purpose as a company is to discover and develop therapies that will change the course of human health.  We value our passion for patients, ​quest for innovation, spirit of independence and love of challenge. With a presence in more than 70 countries, and growing - we look for talented people to grow our business, advance our science and contribute to our unique culture.

The Senior Administrative Assistant (Contract), will be responsible for providing key administrative and critical process support to the members of the Inflammation and Immunology (I&I) Business Unit.

Responsibilities will include, but are not limited to, the following:

  • Schedules and organizes internal / team / sub-team meetings.
  • Develops tracking system, process and tracks departmental budgets.
  • Builds and implements process for outside courier, mail and fax handling.
  • Processes and tracks confidentiality agreements and master services agreements as per company SOP.  Also responsible for refining SOP as required to ensure 100% compliance and quickest turnaround times.
  • Organizes central filing / record retention systems as per company SOPs.  Updates SOP as appropriate.
  • Continually manages staff calendars, and departmental planning calendars to ensure most efficient and effective use of staff time.  Arranges travel itineraries on an exceptional basis.
  • Ensures all training materials for new hires are current, properly filed and on hand.  Sources additional materials and handles needed changes. Sets up customized on-boarding schedule in collaboration with HR.
  • Manages docket review process ensuring it meets SOP requirements and timelines.
  • Manages literature and promotional material inventory, ordering and requests.
  • Actively participates in weekly meetings.
  • Is the voice of Celgene Canada to customers calling into the business unit, developing relationships where appropriate.
  • Is the face of the business unit with internal colleagues, developing very strong working relationships.
  • Champions Celgene values.

Abilities / skills / knowledge required:

  • A business / administrative school graduate or equivalent in industry experience.
  • 3 years of experience as an administrative assistant preferred. Experience supporting marketing and/or sales in the pharmaceutical / biotech industry an asset.
  • Must be a team player and be willing to work in an environment where individual initiative and accountability to the team and professional maturity are required.
  • Must have strong PC experience; MS Office and Outlook expertise.
  • Must have excellent written and oral communication skills in English; bilingual French is preferred.
  • Must have demonstrated relationship building abilities with internal colleagues and external customers / suppliers.
  • Must have a demonstrated ability to build / modify / follow key processes within the department and the organization.
  • Must be able to work with limited day-to-day supervision.
  • Must have a demonstrated ability to multitask and show a high level of organization.

This is a contract position.

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About Celgene

Celgene is a global biopharmaceutical company committed to improving the lives of patients worldwide. At Celgene, we seek to deliver truly innovative and life-changing treatments for our patients.

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